Introduction

1. This document sets out the policies of Once in a Blue Moon regarding the protection of the rights of persons to privacy. Its purpose is to explain to contacts and all others who deal with Once in a Blue Moon what types of personal information Once in a Blue Moon collects and how that information is used.
2. This policy reflects no commitment by, nor is it binding upon any party or parties other than Once in a Blue Moon.
3. At times, Once in a Blue Moon collects certain personal information about people with whom it deals, either in their personal capacities or as representatives of client institutions, suppliers or other businesses. Such people are referred to in this policy as "Once in a Blue Moon’s contacts" or as simply as "contacts".
4. Once in a Blue Moon collects identifiable personal data as well as non-identifiable personal information. Items of identifiable personal information, such as names and contact details, are collected and used as a matter of course in Once in a Blue Moon’s daily work. Often a person’s identifiable personal information includes the role or roles the person plays on behalf of his or her employer in the employer’s business relationship with Once in a Blue Moon.
5. Any person may request Once in a Blue Moon to provide a copy of all personal information held by Once in a Blue Moon about that person by emailing info@1inabluemoon.com.

Collection of Personal Data

6. Once in a Blue Moon collects personal data about contacts. Contacts include those employees of client institutions with whom Once in a Blue Moon will deal in the normal course of business. This information is collected when institutions first procure services from, or enter into an Agency Agreement with Once in a Blue Moon, when they instruct Once in a Blue Moon, as their provider or Agent, to provide services or undertake service procurement or other actions on their behalf. Contacts also include persons within supplier and other organizations with which Once in a Blue Moon has a business relationship – i.e. persons that suppliers, including self-employed consultants and contractors, or other organizations such as government departments or statutory bodies have appointed to deal with Once in a Blue Moon.
7. Once in a Blue Moon does not collect personal information about end users of client institution’s networks.

Use of Personal Data

8. Once in a Blue Moon uses personal information to ensure effective business communications with contact persons that represent client institutions, suppliers and other organizations with which Once in a Blue Moon has dealings.

Confidentiality

10. Once in a Blue Moon respects the privacy of the individual and undertakes to protect the confidentiality of personal information about contacts that is supplied in the course of business relationships with Once in a Blue Moon. Once in a Blue Moon undertakes to use personal information solely for the purposes described above, and will not otherwise, unless legally obliged to do so, provide personal information to third parties.

Reservation of Rights

11. Once in a Blue Moon reserves the right to disclose personal information in its possession where it is required to do so by law or to exercise its legal rights or to defend itself against legal claims.
12. Once in a Blue Moon reserves the right to make changes to this privacy policy. Where a major change is made, contacts will be informed by e-mail notification or through a notice on our website. Contacts bear the responsibility to read the changes.